affordablefloridavacationhome.com
(978) 562-4132
(978) 235-2528 (cell)
MAXIMUM OCCUPANCY 8 PEOPLE
RESERVATION TERMS & CONDITIONS
1. CUSTOMER
SUPPORT/CORRESPONDENCE
All
customer support and/or correspondence are in English only. Please make sure you read all documents
carefully or have someone translate them for you.
Write
us at: affordablefloridavacationhome.com; Laurel Cohen;
Call
us at: 978-562-4132, leave message if no one is available as messages are
checked regularly.
E-mail
us at afvh@comcast.net
2. DEPOSIT/SECURITY DEPOSIT
A deposit of 20% of the total value of the rental of the house (minimum $200.00 rental deposit) to hold reservation for the period reserved is required at the time of reservation and the balance is required 5 weeks prior to arrival date at the house, together with $200.00 (USD) security deposit, $400.00 (USD) if you have approved pets. For reservations made less than 5 weeks prior to arrival date at the house the full amount is required at the time of reservation, plus security deposit. The security deposit is refundable after the property has been inspected and all bills are received, usually within 30 days after departure, assuming that no damage has occurred during the rental period. The security deposit is returned to you via either a check or PayPal to the person/address listed on the reservation form as to whom all correspondence should be sent.
Returned checks will automatically cancel booking and are subject to a $25.00 charge to cover bank charges and our administration fee. Cancellation fees will also apply as described below.
3. CANCELLATIONS
The
deposit/prepaid rent will be treated as part payment of the total amount due.
If the balance is not paid within 5 weeks prior to rental date, affordablefloridavacationhome.com,
Steven Cohen and/or Laurel Cohen shall have the right to cancel the booking
without further notice.
In
the event of cancellations our refund policy is as follows:
a. More than sixty (60) days - refund of deposit minus a $50.00 (USD) administration fee
b. Thirty five (35) to sixty (60) days - refund of deposit minus a $100.00 administration fee
c. Less than thirty five (35) days no refund will be allowed.
d.
Reservations for holiday periods (high
season) as shown on our rate schedule and reservations for four (4) weeks or
longer will not be entitled to any refund of deposit/prepaid rent.
e. Any cancellation
and/or change in reservation must be in writing.
Force Majeur
affordablefloridavacationhome.com, Steven Cohen and/or Laurel Cohen shall not be liable for costs or losses incurred due to delays or cancellations in the client’s vacation. Nor shall the client/guest have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond affordablefloridavacationhome.com, Steven Cohen and/or Laurel Cohen's control. These situations include but are not limited to: Acts of God, War, Insurrections, Government restrictions, Natural disasters (earthquakes, hurricanes, floods etc), Riots or other major upheaval, Performance failures of parties outside the control of the contracting party (e.g., disruptions in telephone service attributable to the telephone company or labor actions by employees of a common carrier), Any other cause beyond the reasonable control of the party whose performance has become affected. affordablefloridavacationhome.com, Steven Cohen and/or Laurel Cohen strongly suggest that all clients purchase low & reasonably costing Travel Insurance for their own protection.
4. CHANGE OF CONFIRMED RESERVATION
If after acceptance of reservation, the clients wish to alter confirmed reservations an amendment fee may be charged($50.00 USD), if the alteration is made less than 90 days prior to rental date cancellation fees may be applied. Any amendments to the original booking will not be effective until it is received and agreed to in writing by affordablefloridavacationhome.com, Steven Cohen and/or Laurel Cohen.
5. CAPACITY OF VACATION HOME
The total number of people allowed in the villa at one time is limited to the number of people listed on the reservation form (maximum 8 people). Should a group misrepresent themselves they may be asked to leave the vacation home without refund.
6. WHO MAY OCCUPY VACATION HOME
The villa is provided only for the people listed on the reservation form. Only persons named on the reservation form may occupy the villa.
The maximum number of people allowed in the villa is 8 people.
Sub-letting, sharing or assigning is strictly prohibited
All persons under the age of 21 must be accompanied by an adult 21 years of age or older.
7. CHECK IN/CHECK OUT TIMES
The
villa will be available to guests after
8. USE OF SWIMMING POOL
Door and window alarms are on all doors and windows leading to the swimming pool area. Disabling of these alarms is strictly prohibited by law and will result in loss of security deposit.
Children are required to be accompanied by and supervised by an adult at all times when using the swimming pool or in the pool deck area.
For your own safety, please do not bring glass or bottles into the pool area.
No bubble bath or similar liquids are to be used in the pool.
Pool
heat is available for an additional charge and runs from
Pets
are not allowed in the swimming pool or pool area.
9. WIRELESS
INTERNET ACCESS
The
user assumes all responsibility for the use of the wireless network, affordablefloridavacationhome.com;
Steven Cohen and/or Laurel Cohen shall not be responsible for any alterations
of or interference with a laptop’s configuration or operation or data files
resulting from connection to the wireless network. affordablefloridavacationhome.com, Steven
Cohen and/or Laurel Cohen shall not be liable for the consequences of wireless
network use in any way, including the transmission of computer viruses, loss of
data or e-mail, or any harm resulting from the use of the wireless
network.
affordablefloridavacationhome.com, Steven Cohen and/or Laurel Cohen
shall not be liable for the loss or compromise of any confidential or sensitive,
or any other information, and for any and all damages resulting from that loss
or compromise.
Affordablefloridavacationhome.com,
Steven Cohen and/or Laurel Cohen do not guarantee uninterrupted service, error
free connections or that all devices will be compatible with the wireless
internet service.
Users
must k now how to configure their own equipment. affordablefloridavacationhome.com, Steven
Cohen and/or Laurel Cohen cannot configure a guest’s laptop or network card or
help establish a wireless network connection.
affordablefloridavacationhome.com, Steven Cohen and/or Laurel Cohen do
not provide wireless network cards or laptops to guests. affordablefloridavacationhome.com, Steven
Cohen and/or Laurel Cohen are not available for computer training or
troubleshooting of a guest’s computer.
Wireless
connections may be less secure than a wired connection. Virus and security protection are the user’s
responsibility.
10. PROBLEMS DURING STAY
Should any problem occur with the accommodations during your stay, affordablefloridavacationhome.com, Steven Cohen, Laurel Cohen and/or local company managing property must be informed immediately. Phone numbers will be provided upon reservation confirmation.
“Lock-outs” (left keys in villa, lost keys, etc.) may incur an additional fee.
Guest may be asked to immediately vacate rental premises, without refund or compensation, in the event of unnecessary and loud noise (nuisance or disturbance) or other illegal activities.
11. SMOKING PROHIBITED
Per
12. CONDITION OF HOME
The guest must allow the owner and/or any of their agents the right to enter the property to carry out necessary maintenance.
Our management company will advise us of any loss or damage to the villa following your departure. They will also provide a report on the general condition/cleanliness of the home.
Any loss, damage or cleaning fees in excess of the security deposit amount will be fully reimbursed by the lead renter within one (1) week (7 days) of notification of additional expenses. Repairs and/or replacement of damaged/missing items in regards to vendor to make repair/replacement, cost of repair/replacement and when repair/replacement will be made will be at the sole discretion of the home owners.
13. INSECTS AND PESTS
Insects
and pest are inevitably present in the
14. KEYS
The
keys to the house, which will be collected in
15. PETS
We have some
restrictions regarding dogs (for most dog owners these are the norm for them!)
However, failure to comply will result in deductions from your security
deposit.
Pets are allowed by special arrangement only. An additional fee will apply for any pet(s) allowed.
We
reserve the right to decline to allow any pet for any reason.
Please always clean up immediately after your dog in
the yard (minimum $50.00 charge for mess left in yard) and anywhere you take
them around the subdivision.
Please
remember to obtain a health certificate, with record of vaccinations, especially
rabies, from your vet dated within 10 days of your departure.
Please crate your dog(s) when / if they are left alone
in the house.
Please do not let your dogs on the furniture (including
beds) without putting your own
cover/blanket on first. Linens / Towels provided in the
home are not to be used for your dog.
Please do not bath your dog in the house.
Please do not let your dog in the pool area or swim in
the pool, oil from the coat clings to the pool wall and is very hard to remove,
hair also clogs the skimmer and damages the filter! It is also very bad for the
dog’s skin! Please do not groom your dog by the pool, the hair causes the same
problems listed above.
Please do not use house bowls or china to feed or give
water to your dog.
Do not barricade the gates to the yard, as the pool and
lawn care companies must have access.
Please do not let your dogs damage the pool screen.
Pet owners are not permitted to enter, walk or exercise
their dogs within the recreation park or pool/deck.
16. RECREATIONAL VEHICLES
Parking of Recreational Vehicles is not permitted on the driveway or grass of the house – available parking information is available upon request.
17. LIMITATION OF LIABILITY
In the unlikely event that we have been negligent and/or in breach of our contract with you, our liability shall be limited to the cost of your booking with us.
We accept no responsibility in respect to loss or damage for which you are, or should have been, insured or entitled to indemnity from any other third party.
Children must be accompanied/supervised by parents when using home/pool facilities, play area.
If weather conditions cause the temperature to fall below fifty (50) degrees Fahrenheit, the pool heater will automatically shut off to prevent damage. No refund will be given in this event.
You are advised you are occupying a private villa and therefore are responsible for your own personal safety in respect to any loss, personal accidents or damages sustained by you or any members of your party during your stay. It is the guest’s responsibility to ensure that they have adequate vacation insurance to cover personal injury/accident/damage. No claims whatsoever will be accepted by the owners or agents.
Property owners/management company do not accept responsibility or liability for any accident , injury, illness or damage sustained to any person or their property during the rental period or use of pool/recreational facilities regardless of how they may have occurred.
We strongly advise all of our guests to take out travel insurance for your whole party, which includes cancellation charges coverage. (We also advise guests to take out a policy that includes medical coverage, where applicable) as soon as you have booked any part of your holiday or vacation. If you choose not to do this, you need to be aware that you will be personally responsible for any payment of cancellation charges which may become due.
18. CREDIT CARD, E-CHECK PAYMENT OR WIRE TRANSFERS
Credit
card payments may be made (American Express, Discover, MasterCard, Visa or
E-Check) via PayPal. Sorry, E-checks will not be accepted less than 5 weeks
prior to arrival. Please
call for information regarding wire transfers.
Additional fees may apply.
19. MISCELLANEOUS
Minimum booking period is five (5) nights, unless special arrangements have been made at time of booking.
All equipment in the villa be it electrical or mechanical, is used entirely at renter’s own risk on behalf of themselves and their party.
20. ACCURACY OF INFORMATION
We take a great deal of care to ensure the accuracy of the information we have provided. However, facilities and/or services may not be available or open due to renovation/maintenance, adverse weather or damage caused by a previous guest, that we have not had time to rectify prior to your arrival. This may include use of television(s), pool facilities, etc. Where we are aware that a facility or service we have advertised will not be available during your stay, we will take steps, whenever possible, to notify you prior to your arrival. From time to time some furniture or amenities might not be in the villa, due to loss from previous guests. We trust all of our guests to be good stewards of our home. Please notify us of any missing item(s) and we will attempt to rectify the situation during your stay. However, no refund in part or whole will be provided in any of the above mentioned circumstances.
We reserve the right to reasonably amend any of the above terms and conditions setout herewith.
21. SEPERABILITY
If
any provision of this “Terms and Conditions” agreement or portion of such
provision or the application thereof to any person of circumstance is held
invalid, the remainder of the “Terms and Conditions” agreement (or remainder of
such provision) and the application thereof to other persons or circumstances
shall not be effected thereby.
22. WAIVER
The
waiver of one breach of any term, condition, covenant, obligation, or agreement
of this “Terms and Conditions” agreement shall not be considered to be a waiver
of that or any other term, condition, covenant, obligation, or agreement or of
any subsequent breach thereof.
23. GOVERNING LAW
The
laws of the
RESERVATIONS ARE NOT CONFIRMED UNTIL YOU HAVE RECEIVED WRITTEN CONFIRMATION FROM US.
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